Each year, the BEL Faculty and Schools receive dozens of requests to sponsor conferences, partners (e.g. sporting teams), symposiums and other education and research-focused events. 

In many instances, multiple staff are approached to support of the same event or sponsorship. While the event organisers benefit from several individual sponsors signing up from organisational units across the Faculty (and UQ as a whole), we are unable to accurately measure our investments or ensure our sponsorships align with the University’s priorities.

Many small sponsorships can combine to form a significant investment and by knowing our total financial support of these events, we may position ourselves to negotiate greater recognition for UQ. For example, three small bronze category sponsorships may be combined to form gold sponsorship.

Approval process based on level of investment

<$500 needs to be supported by the HOS, Centre or Institute and registered with the Faculty Senior Manager, Marketing and Communications.

$501-$10,000 needs to follow the BEL Faculty three step process outlined below.

>$10,000 needs to be approved by the Executive Dean, and possibly the office of DVCR or DVCA depending on whether it is an education or research-focused initiative.

If we proceed with entering into a sponsorship agreement, a copy of the prospectus/agreement to must be sent to UQ’s Marketing Team sponsorship@uq.edu.au to be recorded on the UQ Sponsorships register.

All sponsorship agreements must be submitted to the UQ Legal Office for review before signing. Refer to the Legal Office website for more information.

Applying for a sponsorship of $500-$10,000

This process for assessing sponsorship opportunities allows us to track our investment in sponsorship across the Faculty and Schools. All requests will be assessed for alignment with UQ and School/Centre/Unit strategic priorities before being put forward for approval by the Faculty Executive.

Step one

Seek written endorsement from your Head of School/Centre/Institute.

Step two

Send a proposal and email of support (Step one) to belmarketing@uq.edu.au

Your proposal should address:

  • the benefits to UQ and how we can leverage the sponsorship
  • when will the sponsorship be implemented (for example if the sponsorship is for travel costs, what are the travel dates)
  • who the sponsorship is supporting
  • the total requested investment.

Step three

Await a response (allow up to five business days from the date of submission).

Sponsorship approvals

All sponsorship agreements must be submitted to the UQ Legal Office for review before signing. Refer to the Legal Office website for more information.

When sponsorship is approved, the BEL Marketing & Communications team will assist you with logos and other collateral required to adequately represent UQ at the event.

If we proceed with entering into a sponsorship agreement, a copy of the prospectus/agreement to must be sent to UQ’s Marketing Team sponsorship@uq.edu.au to be recorded on the UQ Sponsorships register.