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What is supplementary assessment?

Supplementary assessment is an additional opportunity that students may be given, under very limited circumstances, to demonstrate that they have satisfied the learning requirements and attained the graduate attributes for the course.

Supplementary assessment differs from deferred examinations in that it assesses the entire course rather than replacing a piece of assessment that a student was unable to sit due to illness or some other unforeseen circumstance.

When are students eligible to apply for supplementary assessment?

From 1 January 2012, the General Award Rules- Division 3 state that supplementary assessment is available to students following receipt of a grade of 3 or a non-graded fail of N:

  1. when it is the first time that the student gains a grade of 3 in the first two semesters of their undergraduate study at UQ, irrespective of program or study load; or
  2. when a higher grade would permit the student to progress to the next part of the program (only when this provision is clearly defined in the program rules); or
  3. in the final semester of the program (undergraduate or postgraduate) when a higher grade would complete the program requirements.

Responsibility of the Associate Dean (Academic)

In accordance with General Award Rules 1A.17.4 the Associate Dean (Academic) sets the type of supplementary assessment. The policy set down by the BEL Faculty’s Associate Dean (Academic) for students enrolled in programs administered by BEL is set out below:

  1. The weighting for ALL Supplementary assessment (e.g. a Supplementary exam) constitutes 100% of the grade for the course and all previous assessment items completed in that course are disregarded i.e. a student’s final result for the course is based entirely on the performance in the supplementary assessment.
  2. The Associate Dean (Academic) delegates the responsibility for setting the TYPE of assessment to the relevant School’s Chief Examiner and the supplementary assessment should be reflective of the key learning objectives and graduate attributes documented in the Electronic Course Profile for the course. The Supplementary assessment will usually be in the form of a written examination but may also be an essay or an oral examination.
  3. The Electronic Course Profile for each course should contain information regarding the availability of supplementary assessment.
  4. The cover sheet associated with items of supplementary assessment e.g. supplementary examinations, should clearly document that the weighting of the assessment item is 100% of the grade for the course.

Application process

Applications for supplementary assessment must be lodged using the on-line function on mySI-net within 5 calendar days of the finalistion of results. In cases where there has been a late grade change, a paper application is required within 5 calendar days of the change to grade.

This application form and other information is available from myAdvisor.

Timing of supplementary assessment

Supplementary examinations must be held during the following periods (GAR 1A.16)::

  • First semester courses - in July or August of the same year,
  • Second semester courses - in December of the same year or January of the following year,
  • Summer semester courses - in March.
  • Year-long courses - as above for the semester in which Part B was studied.

Other types of assessment will be set as follows (GAR 1A.16.2):

  • First semester courses - in July or August of the same year,
  • Second semester courses - in December of the same year or January of the following year,
  • Summer semester courses - in March.
  • Year-long courses - as above for the semester in which Part B was studied.

Supplementary assessment results

Supplementary assessment results are usually finalised within seven days of the examination date or the due date for assessment.

A student who has been permitted a supplementary assessment may not obtain a final grade higher than xS4 in that course (where x is the original grade awarded prior to supplementary assessment). The final result can be lower than the original; however, the GPA will be based on the higher of the two results (GAR 1A.19.7)..

Further information