Terms and Conditions

These are the terms and conditions which apply to all delegates taking part in the Program. This forms an agreement between you and the University of Queensland. By registering to the UQ BEL International Partner Week, you accept these terms and conditions.

Rules and Regulations

I understand that I am subject to the rules and regulations of the University of Queensland:

  • Registration cancellations or substitution of delegate must be notified in writing to Alistair Laurenceson and at least 2 weeks prior to the Program. 
  • In the circumstance where your registration may be transferred to another person, details of nominated person are to be emailed Alistair Laurenceson directly.
  • The University of Queensland reserves the right at any time to change the format, participants, content, location and timing or any other aspect of the Program.
  • The University of Queensland reserves the right to postpone or cancel the Program without financial liability at any time for any reason, whether or not due to causes beyond its reasonable control.
  • All participants in this Program must be treated with respect and consideration. The University of Queensland is committed to a safe learning environment and does not tolerate discrimination, harassment, discrimination or abuse of any kind.
  • The University of Queensland reserves the right, without any liability, to refuse admission to, or to withdraw your participation from the Program, in its absolute discretion, for failure to comply with these Terms and Conditions or if in the opinion of the University of Queensland, you represent a security risk or disruption to the running of the Program.
  • Delegates are required to attend all sessions, workshops, excursions, campus tour and social events scheduled and organised by the University of Queensland. If you are unavailable to attend any part of the program, due to illness/sickness, you must notify Alistair Laurenceson immediately.
  • The University of Queensland reserves the right to amend these Terms and Conditions from time to time and you will remain subjected to these Terms and Conditions at the time you are registered for the Program.


UQ has agreed to support each institution that attends the BEL Partner Week with a financial payment of Aud$2000. In cases where an institution has chosen to send more than one representative no further amount over and above the aforementioned amount will be payable. 

This payment will only be made (a) to the institution from which the representative is from (not directly to an individual) and (b) after attendance of the representative at the BEL Partner Week. In order for this payment to occur, partner institutions will be required to complete a foreign supplier application form and invoice The University of Queensland (for “costs associated with BEL International Partner Week at UQ”). This invoice must contain a Purchase Order (PO) Number within one month after the conclusion of the partner week (30 June, 2019). (UQ will provide you with a PO number to quote on the invoice.)

You also acknowledge that the University of Queensland has not undertaken to provide any additional funds (aside from the amount stated above) to assist with the payment of any expenses and agree to pay for the required expenses associated with my participation in the Program including but not limited to:

  • Incidental expenses which are not covered by the University of Queensland (e.g meals, entertainment costs, stationaries, transportation, accommodation)


I agree that I will indemnify the University from and against any liability, loss, harm, damage, cost or expense (including legal fees) that the University may suffer, incur or sustain as a result of my conduct during my participation, except to the extent that such liability, loss, harm, damage, cost or expense arises from the negligent or unlawful act or omission of the University.

Unforeseen Events/Circumstances

I acknowledge that there are inherent risks and dangers associated with travelling and taking part in the Program including cancellation of transportation, property damage or loss, risks arising from weather conditions, or health conditions. I acknowledge that these events are beyond the control of The University of Queensland and may require a modification of the itinerary in the Program. I agree that the Program is subject to reasonable changes.

General Obligations

I agree that in taking part in this Program, I:

  • will inform myself about any dangers, hazards or risks that may be associated with participating in the Program;
  • will take all necessary precaution to safeguard my health, safety and belongings;
  • am responsible for any outcomes from medical treatment if required during the Program
  • am responsible to take care of the visa requirements to travel to Australia
  • will be fully insured with travel-health insurance for the duration of my stay in Australia. No responsibility is taken by The University of Queensland if I am not covered with a travel insurance.
  • consent to having my photos taken and used for promotional purposes and this may include Facebook, LinkedIn, Twitter, University of Queensland website and email marketing (if you do not wish to have your photo taken please advise the UQ staff)

Ongoing Obligations

I agree that when requested by the University, and on my return to my home country, I agree to assist the University as much as possible to:

  • update information regarding BEL programs and services provided by the University of Queensland to team members and potential students;
  • assist in the promotion of BEL programs to students from my home institution;
  • assist in promoting the University of Queensland as a study destination for students from my host country

Disclosure of Personal Information

I consent to the disclosure by the University of Queensland of any personal information about me, in any or all of the following circumstances:

  • if the University of Queensland believes the disclosure would assist any hospital or other medical provider; and
  • in any other circumstance in which the University of Queensland believes the disclosure of the personal information is warranted.

Privacy Statement

The University of Queensland is committed to protecting your privacy and the confidentiality and the security of personal information provided by you. The personal information you provide is necessary to process your registration form which may include updating your record and profile information. We may use your personal information to contact you about professional development and associated events, to conduct analysis or market research to identify the ongoing needs of delegates, and to generally provide you with information on BEL programs and services provided by the University of Queensland.